Privacy Policy
This privacy statement was last updated on 19/08/2024 and applies to citizens and legal permanent residents of the European Economic Area and Switzerland.
HR SOURCING LIMITED, a limited liability company incorporated under the laws of Malta, bearing company registration number C 86362 and having its registered address at Level-1, Hilltop Gardens Retirement Village Triq L-Inkwina, Naxxar, NXR 2641, Malta, is the company operating the brand 4C Personnel. In this privacy statement, we explain what we do with the data we obtain about you via https://stg-n4C Personnel-staging.kinsta.cloud. We recommend you carefully read this statement. In our processing we comply with the requirements of privacy legislation. That means, among other things, that:
we clearly state the purposes for which we process personal data. We do this by means of this privacy statement;
we aim to limit our collection of personal data to only the personal data required for legitimate purposes;
we first request your explicit consent to process your personal data in cases requiring your consent;
we take appropriate security measures to protect your personal data and also require this from parties that process personal data on our behalf;
we respect your right to access your personal data or have it corrected or deleted, at your request.
If you have any questions, or want to know exactly what data we keep of you, please contact us.
What is personal data and how do we collect it?
Personal data encompasses all personally identifiable information about you, such as your name, surname, and address. At 4C Personnel, we typically gather personal data when delivering our services to you or when you reach out for our services, including for potential employment opportunities. This information might also have been collected by third parties. If you are 18 years old or younger, you are not allowed to use our services.
Cookies
Our website uses cookies. For more information about cookies, please refer to our Cookie Policy.
The instances when data is collected
Data is collected on the following instances:
3.1 Visitors that contact us on our website
When someone reaches out to us through our website, we collect standard information and details about visitor behavior patterns. This data is processed to enhance website usability and for our internal purposes, including website administration, market research, data analytics, and ensuring compliance with our legal obligations, policies, and procedures.
3.2 People who request to receive updates and information from us
4C Personnel regularly shares updates on available job offers through various channels, including mail, email, and social media. If you consent to receive these updates, we will collect your name and contact details and maintain a record of the information we have sent you, as well as any interactions related to it. If you do not provide this information, we will be unable to send you updates.
The information so collected is used and processed to:
enter into, or perform, a contract with you;
remember your preferences or specific interests and;
for our internal purposes including the administration of the flow of such information, market research and data analytics, internal record keeping and/or to improve our services.
3.3 People who send us a request for information
Our website provides for functions that allow users to request information about our services. The information collected through the request for information function on our website is the following:
information you provide in the fields of the online form;
IP address;
date, time and data of our website/s access and;
identification data of the used browser.
You can also reach out to us via email, phone, or social media to request information. Consequently, we will collect any information you provide through these channels, as well as any related correspondence. This information is essential for us to respond to your request. General and preliminary information will be provided without requiring any additional personal details. However, if you are unable or unwilling to provide this information, we will be unable to offer further details.
Any personal information that you provide to us through these channels will be used and processed to:
provide you with the information you requested;
follow up with you on such request and;
for our internal purposes including the administration of the flow of such information, market research and data analytics, internal record keeping and/or to improve our products.
3.4 People who use and are engaged in our services
When providing a service, 4C Personnel collects information as mandated by statutory obligations, primarily to comply with anti-money laundering rules and regulations, and to effectively deliver the services. If you are unable or unwilling to provide this information, we may be unable to offer the service(s).
The information collected varies depending on the specific service(s). We typically gather all relevant data, and any personal information collected will be used:
to provide you the relative service/s and;
to comply with any legal duty including compliance with anti-money laundering rules.
3.5 Prospective employees
If you apply with us in relation to a job posting, we will collect the following information:
name and contact details;
previous experiences and details of your previous employment;
education details and transcripts;
referees names and contact details and;
answers to questions made to you during the recruitment process.
You are not obliged to provide this information although your application may be affected. We work with various recruitment agencies and such information may be obtained from agencies you would have applied with. The information we collect will be used:
to process your application;
to assess your suitability for employment;
to contact you on the progress of your application and;
comply with any legal or regulatory requirements.
We may request you to allow us to process your personal information to contact you for any other job vacancy that may arise. Should you consent, we will contact you whenever a suitable vacancy will arise.
Disclosure of personal data
In some instances, we may be required to disclose and share personal information in the following scenarios:
Other recruiting firms and agencies involved in the provision of the Services to you (including instructing employers, agencies with whom we are collaborating with at your request or on your behalf);
for the performance of a contract or to take steps to enter into a contract;
to collaborating entities/persons that are required for the provision of services to you or with your consent.
group entities, including non-EU entities part of the group based on contractual terms issued by the European Commission (refer to section 6);
if we are requested to do so by a governmental or regulatory authority or by a court of competent jurisdiction;
to enforce our contractual terms;
in cases or merger or acquisition of our business or parts of it to the new owners;
to protect us and our employees from legal action or claims from third parties, including you;
when there is a legal requirement to do so.
Intra-Group Transfers of Data Within the EU/EEA
The free exchange of personal data between Member States is a fundamental principle of the EU. This principle is also upheld in the GDPR, which does not allow the restriction or prohibition of the free movement of personal data within the EU or EEA. Therefore, the GDPR permits transfers between EU/EEA companies, subject to the legal basis outlined in Section 3 of this policy.
Transfers outside the EU/EEA
The personal non-public data we collect from you may be collected, stored, processed, or transferred between group entities, including those established outside the EU/EEA. To date, the European Commission has not determined that the non-EU countries where we operate provide an adequate level of personal data protection under Article 45 of the GDPR.
In the absence of an Adequacy Decision, the GDPR allows for data transfers if appropriate safeguards are in place and enforceable rights and effective legal remedies are available for individuals. These safeguards include contractual arrangements with the recipient of the personal data, using standard contractual clauses approved by the European Commission.
To ensure effective legal remedies for you regarding the processing of personal non-public data by our group entities outside the EU/EEA, we have established contractual arrangements based on provisions approved by the European Commission.
How long do we retain the data
We retain the personal information we collect from you only for as long as legally permissible. Your information may be kept in electronic or paper format, or both. When it is no longer needed, it will be deleted or destroyed.
We may have a legitimate interest in retaining your data for longer periods, such as when it is required for exercising or defending legal claims or for business purposes. Any personal data held based on your consent will be retained only until you withdraw your consent.
If you wish to obtain information on the specific retention period for any personal information we hold about you, please contact us at info@4C Personnel.com.
Automated individual decision making, including profiling
We do not undertake fully automated individual decision-making, including profiling, that has a legal or similarly significant effect.
Systems we use
We maintain physical, electronic, and procedural safeguards to protect personal non-public data. Data transmitted to us through contact forms on our website is encrypted. However, transmitting personal data via the internet is at your own risk. We take precautions such as pseudonymisation, data minimisation, and adherence to deletion periods to protect your personal data from unauthorised access by third parties. Despite these measures, we cannot entirely eliminate the risk of unlawful processing by third parties.
Additionally, we outline the programs and systems we use for data collection, processing, and storage.
We use an online portal managed and operated by us online to store and process information, data and details;
when someone visits our website we use a third party service, Google Analytics, to collect standard internet log information and details of visitor behaviour patterns. This information is processed in such a manner that it does not identify the user. Such information is only collected as per our Cookie Policy;
We use industry-standard tools to monitor and gather information about our website users' needs and to optimize the functionality of our websites. The information collected does not identify individual users.
Accessing and modifying your data
If you have any questions or want to know which personal data we have about you, please contact us. You can contact us by using the information below. You have the following rights:
You have the right to know why your personal data is needed, what will happen to it, and how long it will be retained for.
Right of access: You have the right to access your personal data that is known to us.
Right to rectification: you have the right to supplement, correct, have deleted or blocked your personal data whenever you wish.
If you give us your consent to process your data, you have the right to revoke that consent and to have your personal data deleted.
Right to transfer your data: you have the right to request all your personal data from the controller and transfer it in its entirety to another controller.
Right to object: you may object to the processing of your data. We comply with this, unless there are justified grounds for processing.
Please make sure to always clearly state who you are, so that we can be certain that we do not modify or delete any data of the wrong person.
Security
We are committed to the security of personal data. We take appropriate security measures to limit abuse of and unauthorized access to personal data. This ensures that only the necessary persons have access to your data, that access to the data is protected, and that our security measures are regularly reviewed.
Amendments to this privacy statement
We reserve the right to make amendments to this privacy statement. It is recommended that you consult this privacy statement regularly in order to be aware of any changes. In addition, we will actively inform you whenever possible.
Submitting a complaint
If you are not satisfied with the way in which we handle (a complaint about) the processing of your personal data, you have the right to submit a complaint to the Data Protection Authority.
Contact details
HR SOURCING LIMITED
Level -1 The Hilltop Gardens Triq L-Inkwina, Naxxar, NXR2641, Malta
Malta
Website: https://4cpersonnel.com
Email: info@4C Personnel.com
Phone number: (356) 2138-0890